Guide · updated November 2026

Quote template: what a quote should contain

A good quote answers three questions: what the customer gets, what it costs and how the customer says yes. Here are the eight parts, and a free template that calculates VAT and RUT for you.

The 8 parts of a quote

1. Your details. Company name, reg. no., address and contact details. Say if you are registered for F-skatt.
2. Customer details. Name and address. For companies: reg. no. and contact person.
3. Date and validity period. When the quote was sent and how long it is valid, often 30 days.
4. What is included. One row per service or item, with quantity, unit and price. Separate labour from materials.
5. VAT. Show prices excl. VAT to companies and incl. VAT to private individuals.
6. RUT or ROT. Show the deduction and what the customer pays after it. The deduction applies only to the labour cost.
7. Terms. Payment terms, cancellation, warranty and what happens if changes are made.
8. How the customer says yes. A signature turns the quote into a contract. Let the customer sign right away.

Example: quote for home cleaning with RUT

The deduction applies only to labour (SEK 1,497). The customer pays the full amount for materials.

Word template or online quote?

A Word or Excel template works, but you never know if the customer has read it. An online quote shows when it is opened, and the customer can sign right away. No printing, scanning or chasing replies.